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- Rotations Coordinator I
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Rotations Coordinator I
Posting Number: S01450
Position Status: Full time
Campus: Western University Campus-Pomona, CA
Department: 1405-Clinical Education
Function: College of Osteopathic Medicine of the Pacific
Family: Academic Support Services
Classification Series Title: Rotations Coordinator
Classification Pay Scale
In compliance with SB 1162, Western University of Health Sciences is providing a pay scale for this position. The pay scale reflects the minimum and maximum target for new hire salaries for this position. Within this range, the individual pay is determined by a variety of factors, including but not limited to job-related skills, experience, relevant education or training, and work location. Please note that the compensation details listed reflects the base salary only.
Full Salary Range
Minimum: $23.97
Maximum $23.97
Expected Pay Scale
Minimum: $23.97
Maximum: $23.97
Job Summary
Provides support to the Office Academic Affairs, College of Osteopathic Medicine of the Pacific, Clinical Rotations by assisting the Senior Manager, Associate Director and Associate Dean of Clinical Education. Assists OMSIII and/or OMSIV students with their enrollment at the rotation sites. Collaborates with other student coordinators on team and all-staff projects. Supports COMP by developing and overseeing its relationships with campus-based faculty, adjunct/clinical faculty, clerkship directors, medical staff office personnel, graduate medical staff regarding curriculum matters for students. Ensures OMSIII and/or OMSIV students secure and complete core and elective clinical rotations as required by the COMP curriculum.
Knowledge, Skills and Abilities
Individuals must possess these knowledge, skills and abilities or be able to
explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation.
1. Excellent computer skills. Required to set up document formats in Word, Excel, Access, PowerPoint, Outlook, and any other software program required by the position. Able to type at least 45 words per minute.
2. Excellent verbal and written communication skills. Ability to interact with administration, faculty, staff, and students.
3. Excellent mathematical and problem-solving skills.
4. Excellent ability to organize and prioritize workload in order to meet necessary deadlines.
5. Ability to handle detail-oriented assignments and be flexible with job assignments.
Required Qualifications
Minimum Education: AA degree and/or combined experience/education as substitute for minimum education
Minimum Experience: 2-3 years clerical office experience
Preferred Qualifications
Posting Date: 03/19/2024
Closing Date:
Open Until Filled: Yes
Special Instructions to Applicants
Essential Job Duties
Essential Job Duties
Job Duties
Assists OMSIII and/or OMSIV with scheduling of clinical and virtual rotations with COMPs clinical preceptors and/or rotation sites, and ensuring that OMSIII and/or OMS IV have met all site eligibility and prerequisite requirements.
Percentage Of Time
15
Job Duties
Advises, counsels and assists OMSIII and/or OMSIV in selecting and securing rotations at clinical rotation sites. Following up with OMSIII and/or OMSIV regarding rotation status. Ensures student compliance with the policies and procedures according to the COMP Clinical Education Manual.
Percentage Of Time
20
Job Duties
Ensures all OMSIII and/or OMSIV rotations are confirmed. Provides all information necessary to commence and complete the rotation; including the location, clearance/on-boarding requirements, site applications and orientation procedures for each site.
Percentage Of Time
15
Job Duties
Assists the department with urgent issues, including all student matters that are of an emergent nature.
Percentage Of Time
10
Job Duties
In a professional manner, works with students, faculty, preceptors and rotations sites in coordinating adjustments and modifications as necessary to rotations and schedules.
Percentage Of Time
10
Job Duties
Continual training on all application services to provide support for OMSIII and/or OMSIV for online application services including but not limited to: VSAS/VLSO, ClinicianNexus, MyClinicalExchange.
Percentage Of Time
5
Job Duties
Communicates and educates OMSIII and/or OMSIV by way of oral presentations, newsletters, emails, student meetings, etc., on any clinical education information, rotation updates, rotation reminders, general announcements and/or policy updates.
Percentage Of Time
5
Job Duties
Serves as liaison between faculty, preceptors and students on a range of academic, administrative and/or personal issues as required. Provides prompt feedback to administration regarding problems and successes.
Percentage Of Time
5
Job Duties
Provides support and may help assist in College wide and/or University events, including but not limited to: didactic/conference weeks, Welcome Week, Convocation/White Coat Ceremony and Graduation.
Percentage Of Time
5
Job Duties
Provides system support to department by assisting with data entry within COMP databases. Operates numerous databases and programs and provides user feedback on an ongoing basis to streamline processes.
Percentage Of Time
5
Job Duties
Perform other related duties incidental to the work described herein. The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified. The University/College reserves the right to add or change duties at any time.
Percentage Of Time
5
Describe Work Environment
The work environment characteristics described here are representative of
those an employee encounters while performing the essential functions of this job.Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions.
Duties are normally performed in a typical office setting. The noise level in this setting is typically low to moderate.
To apply, visit https://jobs.westernu.edu/postings/28885
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