Job Details

PS Executive Assistant

Job Summary

The Executive Assistant plays a central role in supporting the employee staffing processes, managing essential operational systems, and ensuring smooth day-to-day functioning across the Clinical Trials Office (CTO) and affiliated programs and teams. This position is highly collaborative and service-oriented, partnering closely with CTO leadership, teams, and new and existing employees to maintain an efficient, welcoming, and well-organized work environment.

Huntsman Cancer Institute is committed to cancer prevention, care, and survivorship for all communities within the area we serve - which includes Idaho, Montana, Nevada, Utah, and Wyoming - with impact worldwide.

In your cover letter or during your interview process, we invite you to share how your professional experiences have prepared you to serve as a member of our team as we work to reduce the cancer burden experienced by all people and communities. This may include a description of your prior experiences related to research, prevention, clinical care, community engagement/outreach, training, administration, or other areas relevant to Huntsman Cancer Institute's mission and this position.

Responsibilities
This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers, and community by requiring all patient-sensitive employees to be immunized in accordance with CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

DisclaimerThis job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Essential Functions

1. Coordinate all staff onboarding and exit activities, ensuring seamless experience for employees and managers.
2. Provides administrative assistance, calendaring, daily schedule management, projection and planning as well as oversight of key leadership meetings by way of setting up, agendas, and minutes for Clinical Trial leadership.
3. Maintains Clinical Trials staff lists, organization charts, seating charts, and spreadsheets.
4. Assistance with staff meetings and overall administration operations required to run the department.
5. Research, analyzes, and prepares administrative and statistical reports and documents as needed.
6. Assist with office supplies and equipment orders and keeping inventory stocked.
7. May supervise the activities of support staff including planning and organizing the department workflow.
8. Clinical Trials leadership and department special project support as needed.

Problem SolvingIndividuals in this position exercise independent judgment when resolving a wide range of issues involving both the department and the public. They must consistently demonstrate professional discretion when advising others. People serving in this role may also be required to represent the department and interact with individuals at the highest levels in public settings.
Comments
Work Environment and Level of Frequency typically requiredNearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking, problem solving.Often: Repetitive hand motion (such as typing), walking, bending, reaching overhead.Seldom: Heavy lifting (no more than 10 lbs)

Minimum Qualifications
Bachelor's degree in Business, Finance, Health Care Administration or a related field, or equivalency (one year of education can be substituted for two years of related work experience) required. Two years office management and supervisory experience, demonstrated knowledge of finance and budgeting, and public relations skills required. Demonstrated human relations and effective communication skills are also required.

This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers, and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

• Experience supporting leadership or managing calendars, meetings, or events.
• Familiarity with office equipment, inventory tracking, or basic troubleshooting.
• Experience in a healthcare, research, academic, or similarly structured environment.

Special Instructions


Requisition Number: PRN44662B
Full Time or Part Time? Full Time
Work Schedule Summary:
Department: 01167 - HCI Clinical Trials Operations
Location: Campus
Pay Rate Range: 39300 to 72700
Close Date: 6/27/2026
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/199912







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