Administrative Manager
Administrative Manager
Job Summary
About Ivory Innovations:
Ivory Innovations is both an operating foundation and an academic center based at the University of Utah's David Eccles School of Business. Our mission is to catalyze high-impact innovations in housing affordability. We bridge research and industry, support and fund breakthrough ideas, engage students nationwide, and directly implement housing solutions through our development work in Utah.
About the Role:
Ivory Innovations is seeking a highly organized, proactive, and detail-oriented Program & Operations Coordinator to support our growing team. This role is ideal for someone who enjoys keeping operations running smoothly, coordinating logistics, and supporting leadership and programs behind the scenes. The position will help manage day-to-day administrative operations while supporting key Ivory Innovations programs, including the Ivory Prize, Hack-A-House, and our student engagement initiatives.
Responsibilities
Key Responsibilities
- Administrative and Team Support
- Coordinate calendars and scheduling for team members, including meetings with partners, judges, speakers, and stakeholders
- Provide administrative support to leadership and staff, including meeting preparation, note-taking, and follow-ups
- Track and coordinate recurring meetings, deadlines, and logistics across team workflows
- Maintain and update contact lists for partners, sponsors, speakers, judges, alumni, and student participants
- Help coordinate logistics for the Ivory Prize, Hack-A-House and other Ivory Innovations programs
- Support student-facing initiatives including the Student Associate program, fellowships, and related engagement activities
- Coordinate onboarding and logistics for student associates and fellows, including scheduling meetings and managing program materials
- Assist with scheduling guest speakers, meetings, and program sessions as needed
Events and Convenings
- Support planning and logistics for small convenings, workshops, and external events hosted by Ivory Innovations
- Coordinate RSVPs, catering, materials, and day-of logistics for program events
- Assist with preparation of materials and logistics for meetings, presentations, and convenings
Office Operations
- Support day-to-day office coordination, including supplies, shared documents, and process upkeep
- Assist with basic administrative processes related to hiring, onboarding, and payroll coordination for student staff
- Support ad hoc projects and team needs as they arise
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically requiredNearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.
Minimum Qualifications
- Bachelor's degree in a related area or equivalency (one year of education can be substituted for two years of related work experience).
- Four years of progressively more responsible management experience.
- Background knowledge of hiring department's area of specialization in order to analyze, plan and draw conclusions for recommendations to superiors.
- Demonstrated leadership skills in planning and directing employees and processes in order to effectively monitor and develop subordinates and to ensure the smooth operation of department.
- Completion of provided supervisory training within one year of employment may be required.
- Master's degree in a related area may be preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
- 2+ years of experience in administrative support, operations, event coordination, nonprofit work, or a related field
- Strong organizational skills with excellent attention to detail
- Clear and professional written and verbal communication skills
- Ability to manage multiple tasks, prioritize effectively, and work independently
- Proficiency with Google Workspace and Microsoft Office
- Experience working in a university, nonprofit, or mission-driven organization preferred
Special Instructions
Requisition Number: PRN44459B
Full Time or Part Time? Full Time
Work Schedule Summary:
Department: 02442 - IVORY INNOVATIONS
Location: Campus
Pay Rate Range: $50,000-$70,000
Close Date: 3/18/2026
Open Until Filled:
To apply, visit https://utah.peopleadmin.com/postings/197613
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