Assistant Payroll Coordinator
Assistant Payroll Coordinator
Details:
Posted: 3/9/2026
Level: Administrator III (SUOAF)
Hours: Full-time, 35 hours per week
Closing Date: Applications will be accepted until the position is filled, with materials submitted by 5:00pm (EST) on Monday, March 23, 2026, receiving priority consideration.
Location:
CSCU System Office
61 Woodland Street Hartford, CT 06105
**This position is not remote**
For more information, please visit the campus website or www.ct.edu/hr/jobs
Connecticut State Colleges & Universities Mission:
The Connecticut State Colleges & Universities (CSCU) contribute to the creation of knowledge and the economic growth of the state of Connecticut by providing affordable, innovative, and rigorous programs. Our learning environments transform students and facilitate an ever-increasing number of individuals to achieve their personal and career goals.
CSCU Vision:
The Connecticut State Colleges and Universities will build on its long and successful history by working collectively - within and across institutions - and by engaging external partners to increase the number of students pursuing and completing personally and professionally rewarding certificate and degree programs, improving their social mobility, and helping the state to meet its current and future workforce demands.
CSCU Equity Statement:
The Connecticut State Colleges and Universities commits to bold and disruptive change by actively identifying, naming, and dismantling structural racism, systemic poverty, and other barriers; establishing equitable and anti-racist policies and practices; and empowering students, faculty, staff, and administrators to advance racial, social, and economic justice. Our core collective responsibility is to continuously assess practices and policies and transform the world we live in by eliminating inequities.
Anticipated Start Date: March 2026
Position Summary:
Processes all aspects of payroll including any tasks related to ensuring timely and accurate distribution of paychecks for assigned CSCU employees.
Example of Job Duties:
Under the direction of the Payroll Manager, the Assistant Payroll Coordinator is responsible for ensuring the accurate and efficient processing of all employee payroll. This includes but is not limited to overseeing full and part-time employee timesheets, adjunct faculty pay processing, shift and overtime differentials auditing, honorarium and grant payments, retirement payout calculations, retroactive and other non-regular pay adjustments, overpayment calculations and recoveries, entering tax withholdings, direct deposit set up and credit union deductions, and FMLA/workers' compensation timesheet processing through effective performance in these essential duties:
- Processes monthly accrual, and maintains sick, vacation, and personal leave balances.
- Maintains and updates employee payroll records, including processing onboarding for new hires and offboarding for terminations and transfers.
- Serves as the primary point of contact for employee payroll inquiries. Responsible for providing exceptional customer service while communicating effectively via phone, email, and in person. Investigate and resolve payroll discrepancies with empathy, accuracy, and urgency.
- Assists the Payroll Manager in running and checking the processes required to electronically transmit the CSCU's payroll to Central Payroll at the State Comptroller's Office.
- Generates ad hoc reports and extracts of payroll information for auditing, reporting, and management requirements.
- Collaborates closely with outside departments, fiscal officers, various state agencies, and the Board of Regents; recommends and helps develop improvements to optimize payroll services.
- Responsible for compliant and ongoing interpretation of policy; creates procedures, training documents, and user guides for payroll processors as well as employees.
- Performs other related duties which do not alter the basic level of responsibility of the position.
This posting includes qualifications, experience and skills but is not limited to the full specifications stated in the job description.
Minimum Qualifications:
Bachelor's degree in accounting, finance, or business administration required.
Incumbents are required to have demonstrated advanced knowledge and abilities in the following:
- Three (3) years of experience in payroll with three (3) years of progressively more responsible experience in the development and implementation of effective computerized payroll, fiscal, and administrative systems.
- Ability to prepare and interpret analytical reports using tools such as the Microsoft Office suite and other PC based reporting packages.
- Excellent communication and interpersonal skills.
Candidates must possess proven ability to effectively work with culturally, linguistically, and ethnically diverse faculty, staff, and students. They are expected to have excellent interpersonal oral and written communication skills along with strong Information technology literacy skills such as Microsoft Office (Word, Excel, Outlook, Teams etc.).
Preferred Qualifications:
- State payroll experience preferred
Starting Salary:
Minimum Salary; $75,000 approximate annual plus excellent State of CT medical insurance, retirement, and related fringe benefits. The salary will be based on the selected candidate's qualifications such as education and job-related experience, and internal equity.
We offer a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. Benefits include generous leave policies; several retirement plans; and many choices for comprehensive health insurance. You also have access to many additional benefits to save for retirement, protect your family & more with supplemental benefits. Tuition reimbursement may apply if applicable.
Application Instructions:
To apply you must submit a cover letter and resume. The cover letter may be entered as text in the corresponding box, or it can be uploaded as a combined file with the resume.
Incomplete applications or those submitted after the closing date will not be considered and links to other sources to view resumes are not acceptable.
For more information or to apply via our website at www.ct.edu/hr/jobs
Selection Procedure:
Following the closing date, application materials will be evaluated by a selection committee. Candidates selected for further consideration will be limited to those applicants who are best qualified based on the minimum and preferred qualifications and who have submitted all the required documents by the closing date and time listed on the job announcement. Candidates who have been selected and approved to interview will be contacted, and finalists will be recommended for further consideration by the Hiring Manager for final selection and recommendation for employment. The selection process may also include practical exercises (i.e., teaching demonstration and/or other written, technical, manipulative, or simulation exercises) to evaluate candidates' qualifications.
Background Screening:
All employment, if offered, is contingent upon proof of citizenship or employability under the requirement of the Immigration and Control Act (IRCA) and the successful passing of a background check, including granting permission to contact current and previous employers for verification. CSCU is committed to providing a safe campus community. Background investigations include reference checks, a criminal history record check and, when appropriate, a financial (credit) report or driving history check.
Continuing Notice of Nondiscrimination
CSCU does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, veteran status, sexual orientation, genetic information or criminal record. For inquiries regarding the non-discrimination policies, please contact CSCU-SO-Compliance@ct.edu.
CSCU IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER, M/F
To apply, visit https://cscusystemoffice.applytojob.com/apply/PctwNqosrJ
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