Temporary Scheduling Assistant

Position Number: 6926052
Location: Boulder, CO
Position Type: Other Administrative Positions

Temporary Scheduling Assistant

Requisition Number: 70082
Location: Boulder Colorado
Employment Type: Temporary Staff
Schedule: Part Time
Posting Close Date: 26-Feb-2026
Date Posted:

Job Summary

The Speech Language & Hearing Sciences department is encouraging applications for a Temporary Scheduling Assistant! This position is responsible for client scheduling and correlating administrative support for SLHS and SLHC. This position requires close collaboration with the academic scheduling staff and the Director of SLP Clinical Education. The position will engage with community members to streamline their schedule and intake into the SLHC and maintain files for the clients. This is a 0.5 FTE position.
CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

Located in beautiful Boulder, Colorado, the Department of Speech, Language, and Hearing Sciences offers a broad range of student training in ASL, speech & hearing sciences, clinical practice, and research. SLHS offers an undergraduate major, an undergraduate minor, a master's degree in Speech Language Pathology, a doctorate in Audiology, and a Ph.D. program, among others.

The Speech, Language, and Hearing Sciences Department (SLHS) educates both undergraduate and graduate students. Graduate students engage in clinical education experiences as part of their program. They provide assessment and intervention services to adults and children with communication disorders from the campus and the surrounding community each semester. Many of these educational experiences happen in the Speech, Language, and Hearing Clinic (SLHC) on the CU Boulder campus. The SLHC also includes the Child Learning Center (CLC), which is an inclusive toddler and preschool classroom serving the Boulder community.

What Your Key Responsibilities Will Be

Scheduling Clients for the SLHC:

Work with the Director of SLP Clinical Education to set a schedule in the electronic health record for fall, spring, and summer clinic sessions
Once the schedule has been confirmed, work to fill open slots with clients

For new evaluations, before the first sessions:

Review the waitlist and new inquiries to the clinic for potential clients
Work with new clients to complete intake and case history forms
Create an account for the new clients in the electronic health record
Upload all necessary forms to the electronic health record when they are returned
Build and coordinate client appointments within the electronic health record
Send, receive, and upload consent forms and other documentation (e.g., outside medical records) to the electronic health record.

For returning treatment clients, before the first sessions:

Review the client tracker for previous treatment clients who plan to return to the clinic the next semester
Contact clients with available appointment times
Create and manage client appointments in the electronic health record
Review forms in the electronic health record and update as necessary

Maintain client schedule throughout the semester as needed due to cancellations, additional diagnostic sessions, etc.
Check the general clinic email account, respond to inquiries, and forward emails to appropriate staff and faculty

Maintaining Client Files within the Electronic Health Record:

Maintain current client files throughout the year, including but not limited to:
Ensuring consent forms are up to date
Addressing medical records requests (both requests for outgoing and incoming records)

Coordination with the various directors within SLHS and SLHC:

Coordinating with the Director of Clinical Operations (DCO) to communicate the SLHC fee schedule to clients and forward any additional client questions regarding billing to the DCO. All other billing activities are assigned to the DCO.
Coordinating with the Director of SLP Clinical Education as needed to ensure fulfillment of student education experiences

What You Should Know

This is a part-time (50%) position requiring on-campus attendance. The in-person work schedule will be at least 4 hours/day, M-F, 9 am-4 pm. The exact schedule can be discussed and set upon hire.

What We Can Offer

The pay for this part-time position is $20.00 - $22.00 per hour.

Benefits

Temporary positions at the University of Colorado are not benefits-eligible, however, all positions are eligible for paid sick leave.

Be Statements

Be ambitious. Be pioneering. Be Boulder.

What We Require

3+ years of administrative or clerical experience
A college degree or university coursework appropriate to the work assignment may be substituted on a year-for-year basis for the required experience.

What You Will Need

Strong customer service skills with the ability to communicate efficiently and effectively.
Attention to detail.
Planning, problem-solving, and organization skills.
Proficient in Microsoft Office (e.g. Word, Excel, PowerPoint).
Excellent interpersonal skills, including written and verbal.
Ability to work independently and on a team.
Sensitivity to and appreciation of cultural, political, and geographical differences, with the ability to work well with clients, faculty, staff, and students from around the world.

Special Instructions

To apply, please submit the following materials:

A current resume.
A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.
Please apply by February 26th, 2026 for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Temporary-Scheduling-Assistant/70082

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