Temporary - Accounting Specialist

Position Number: 6915566
Location: Ukiah, CA
Position Type: Business - Accounting

Temporary - Accounting Specialist

Salary: $26.38 Hourly
Job Type: Short-Term, Non-Continuing
Job Number: 2026-STNC-ACCTSPEC
Closing:
Location: Ukiah, CA
Department: Business Services

DESCRIPTION

Mendocino-Lake Community College District is currently accepting applications for a Short- Term, Non-Continuing Accounting Specialist to work in our Business Services office.

This is a temporary, non-continuing position. This position is open until filled.

We are seeking an equity-minded person who is committed to supporting our diverse student population and the District Mission. Please review our District Mission, Goals and Values at the following website: MLCCD - Mission, Vision, Goals

Under direction of the appropriate supervisor, performs specialized accounting functions such as accounts receivable, accounts payable, fixed assets, duplicating, and payroll. Accounting Specialists have some shared duties and will have specific responsibilities depending on the assignment as outlined below. Training to provide for overlap and coverage will be provided as required.

We recommend downloading this job announcement as you prepare your application materials for submission. Incomplete applications will not be forwarded to the screening committee.

APPLICATION PROCEDURE Through this online portal submit the following documents:

Completed online application
Resume
A letter of interest that succinctly addresses how your experience and professional qualifications prepare you for this position
Contact Information for 3 professional references (no letters please)

Mendocino College welcomes applications from all qualified candidates who demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of our community college students.

SALARY AND BENEFITS

This is a Short-Term Non-Continuing (STNC), temporary, hourly position, 40 hours per week not to exceed 40 hours per week, $26.38 per hour; Ed Code 88003 authorizes a governing board to hire STNC employees for less than 75% of a school year, up to 180 days.

Please see the current salary schedule at: MLCCD - Salary Schedule

Benefits: The College offers a Bronze level benefit plan at the cost of the employee.

Paid Time Off: The successful candidate will earn forty (40) hours of sick leave per fiscal year.

Retirement: This position may be eligible for CalPERS Retirement (contingent upon number of hours worked within the fiscal year)

REPRESENTATIVE DUTIES

The successful candidate will support student and institutional success by assisting with Accounts Receivable and payment posting. Below is a full list of possible duties:

All Specialties:

Operates a variety of office equipment including a computer and associated software including, spreadsheet and data base software, typewriter, calculator, copier and others as applicable.
Collects and compiles statistical and financial data and other information; prepares and maintains a variety of correspondence, reports, documents, forms, records, and files; assures proper controls for auditing purposes; reconciles appropriate data.
Trains and provides work direction to student employees.
Maintains the work area in a clean, safe, and orderly condition.
Receives inquiries from vendors, students, staff, auditors, and others; provides information and assistance regarding records, laws, policies, procedures, rules, regulations, and other issues in area of specialty.
Orders, receives, and maintains an inventory of office supplies and other materials; receives, opens, and distributes mail; receives and screens visitors and telephone calls; attends meetings and workshops as directed.
Performs related duties as assigned by supervisor.

Accounts Payable

May check budget codes on purchase orders for available funds or assign budget codes in the absence of other staff.
Processes approved purchase orders, including a final review of purchase order; distributes approved/numbered purchase orders to vendors and staff.
Receives and reviews invoices; assures that charges are made to the approved budget code; facilitates resolution of problems and issues with vendors related to purchase orders and invoices.
Pays invoices; inputs invoice data into computer system; runs a prelist report and proofs for accuracy pursuant to audit requirements; delivers to the county office of education for final auditing and check printing, receives checks from the county office of education and distributes to vendors.
Assists departments with procurement processes.
Processes travel requests; prepares advances; reconciles travel claims.

Fixed Assets:

Maintains fixed asset records by tagging the physical item, entering product information into a database, and maintaining and auditing the fixed asset records.

Duplicating/Mail Room Services:

Performs a variety of duplication activities for all faculty and staff using high-speed photocopy equipment; copies, hole-punches, binds, and collates printed materials; compiles duplication receipts and postage reports by budget code and forwards to Fiscal Services.
Maintains photocopy equipment and folding and binding machines in proper working condition, performing minor maintenance; replenishes toner; maintains an adequate stock of paper and supplies; coordinates with departments for special stock as necessary.
Coordinates and monitors District mail room activities; receives and distributes District
and inter-office mail; prepares District mail for post office.

Payroll:

Provides administrative support to Payroll Technician; including filing, auditing, generating reports, and data input.

Accounts Receivable:

Provides administrative support to Accounting Technician; including receiving and logging cash payments, preparing and submitting bank deposits, filing, auditing, and data input.

PHYSICAL AND MENTAL STANDARDS:
The following physical and mental standards are identified as necessary to perform the essential duties and responsibilities. However, reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

Mobility: frequent sitting for long periods; frequent walking and standing; occasional reaching above and below desk level; frequent balancing on varied surfaces.
Dexterity: frequent fine manipulation sufficient to operate a computer keyboard; frequent grasping to handle individual papers, write/take notes and feel individual objects.
Lifting: frequent lifting of papers, files, equipment and material weighing up to 15 pounds; may lift up to 50 pounds occasionally.
Visual Requirements: frequent use of vision sufficient to read files, documents, and computer screens and do close-up work.
Hearing/Talking: frequent hearing and speaking in person and on the telephone.
Emotional/Psychological Factors: frequent need to make decisions and concentrate; frequent contact with others; frequent deadlines and time-limited assignments.

ENVIRONMENTAL CONDITIONS:
Office environment; subject to interruptions and distractions.

QUALIFICATIONS

Must meet Human Resources guidelines for qualified hiring; including but not limited to a Live Scan background check and completion of TB Test.

Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, geographic and ethnic backgrounds of students, staff, and faculty.

PREFERRED QUALIFCATIONS:
AA/AS Degree
Experience in a responsible position having increasingly difficult accounting, bookkeeping, and/or auditing responsibilities.

KNOWLEDGE OF:

Accounting practices and principles
Rules, regulations and technical aspects related to the assigned area of accounting specialty
Computer applications for accounting and auditing functions
Modern office practices, procedures, and equipment
Interpersonal skills using tact, patience, and courtesy
Verbal and written communication skills
Basic arithmetic

ABILITY TO:

Learn, interpret, apply, and explain laws, policies, procedures, rules, and regulations related to the operation the department
Perform technical accounting work in the preparation, maintenance, and review of District financial records, accounts, and reports
Balance accounts and reconcile bank accounts
Accurately process and record accounting transactions
Maintain a wide variety of complex and computerized files, records, and reports
Establish and maintain cooperative and effective working relationships with others
Communicate effectively verbally and in writing
Analyze situations accurately and adopt an effective course of action
Meet schedules and timelines
Plan, organize, prioritize, and schedule work
Work independently with little direction
Work confidentially with discretion
Complete work with interruptions and distractions
Operate a variety of office equipment including a computer and related software including word-processing, spreadsheet, and data base software, typewriter, calculator, copier, and others as applicable

ADDITIONAL INFORMATION

IMPORTANT NOTES REGARDING APPLICATION PROCEDURE

All application materials must be received by 11:59 pm on the closing date indicated above

Only completed applications with the above required documents will be reviewed by the committee

Application materials not required (including reference letters) for this position will not be reviewed

Remove personally identifiable information such as personal photos, social security number, birth date, age, and gender from your application materials.

Expenses related to the recruitment process are the responsibility of the applicant

Incomplete application packets will not be accepted Interviews are by invitation only

The college does not reimburse applicants for related travel expenses

SELECTION PROCEDURE

A search committee will review and invite applicants for an interview. Meeting the posted requirements does not guarantee an interview. A written performance exercise and/or presentation may be a part of the interview, and finalists may be invited to return for a second interview. All notifications will be via email, and by accessing your application profile.

CONDITIONS OF EMPLOYMENT(Prior to beginning employment)

In accordance with Federal Law all employees must provide proof of eligibility to work in the United States;
Must be fingerprinted through DOJ and FBI and have background clearance; and Must take a TB test (once hired and every four years thereafter).
Within 6 months of employment, must complete required District trainings such as Sexual Harassment Prevention.
Mendocino-Lake Community College District is not authorized to sponsor employment visas and be the employer of record for F-1 Visa - OPT extension

COMMITMENT TO DIVERSITY

The Mendocino-Lake Community College District is committed to employing qualified administrators, faculty, and staff members who are dedicated to student success and to recruiting and hiring persons from diverse backgrounds. Diversity in the academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for all students including first generation students, underrepresented students, and students of color. The District strives to employ and retain faculty, staff and administrative personnel who promote a positive learning environment and are well prepared to serve our increasingly diverse student population.

Mendocino College takes active steps to ensure equal employment opportunity and to create a diverse work and academic environment that is welcoming and inclusive for all.

Mendocino-Lake Community College District is an Equal Opportunity Employer.

EEO STATEMENT

Mendocino College is an equal opportunity employer and actively seeks a diverse pool of qualified applicants. The policy of the College is to encourage applications from all persons. Mendocino College does not discriminate on the basis of ethnicity or race, color, sex or gender, gender identity, gender expression, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, genetic conditions, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), military or veteran status. Mendocino College also prohibits harassment on any of these bases, including sexual harassment, as well as sexual assault, domestic violence, dating violence, and stalking.

ACCOMMODATIONS

Persons with disabilities who require reasonable accommodation to complete the employment process must notify Human Resources no later than 72 hours prior to the closing date. Human Resources can be contacted at (707) 468-3065 or via email at HRRecruiting@mendocino.edu.

ABOUT OUR COLLEGE

Established in 1973, Mendocino College, a Hispanic Serving Institution, is a vibrant and inclusive academic community, rich in culture, creativity, diversity, and technology. A fully accredited two- year community college, the District serves more than 6,500 students across four locations in the greater parts of Lake and Mendocino Counties. Complete with a friendly small-campus academic setting and a respectfully collaborative work environment, Mendocino College prepares students for a future of innovation and success.

The beautifully landscaped main campus is located in Ukiah, California. With views of oak- covered hills, sprawling vineyards, and distant mountains, the 127-acre campus is equipped with a state-of-the-art Library/Learning Center, high-tech Nursing Facility, and Student Center. The college operates three fully equipped centers in Fort Bragg, Lakeport, and Willits, conveniently providing our valued students with quality instruction, academic support and administrative services in neighboring communities.

With a comprehensive curriculum and engaging instruction, Mendocino College provides a wide variety of degree, certificate, transfer, occupational, and basic skills programs. Mendocino College students learn in a nurturing and supportive environment enhanced by small-sized classes, personalized academic advising, and several hundred dedicated faculty and staff.

ABOUT OUR COMMUNITIES

Mendocino and Lake Counties include some of California's most picturesque landscape. Because of the geographic location, climate, and natural beauty, Mendocino and Lake Counties attract many visitors. Agriculture, timber, and tourism industries form the economic base of the area with some light manufacturing. Mendocino and Lake Counties have a long and colorful history as a premium grape-growing region within the state's famous North Coast wine country. A relaxed and friendly lifestyle is characteristic of our communities. Recreational opportunities abound for water skiing, swimming, fishing, boating, sailing, camping, hiking, tennis, and golf.

Check out the local visitor guides to find out more: https://apptrkr.com/get_redirect.php?id=6915566&targetURL=.

ABOUT OUR COLLEGE

Established in 1973, Mendocino College, a Hispanic Serving Institution, is a vibrant and inclusive academic community, rich in culture, creativity, diversity, and technology. A fully accredited two- year community college, the District serves more than 6,500 students across four locations in the greater parts of Lake and Mendocino Counties. Complete with a friendly small-campus academic setting and a respectfully collaborative work environment, Mendocino College prepares students for a future of innovation and success.

The beautifully landscaped main campus is located in Ukiah, California. With views of oak- covered hills, sprawling vineyards, and distant mountains, the 127-acre campus is equipped with a state-of-the-art Library/Learning Center, high-tech Nursing Facility, and Student Center. The college operates three fully equipped centers in Fort Bragg, Lakeport, and Willits, conveniently providing our valued students with quality instruction, academic support and administrative services in neighboring communities.

With a comprehensive curriculum and engaging instruction, Mendocino College provides a wide variety of degree, certificate, transfer, occupational, and basic skills programs. Mendocino College students learn in a nurturing and supportive environment enhanced by small-sized classes, personalized academic advising, and several hundred dedicated faculty and staff.

ABOUT OUR COMMUNITIES

Mendocino and Lake Counties include some of California's most picturesque landscape. Because of the geographic location, climate, and natural beauty, Mendocino and Lake Counties attract many visitors. Agriculture, timber, and tourism industries form the economic base of the area with some light manufacturing. Mendocino and Lake Counties have a long and colorful history as a premium grape-growing region within the state's famous North Coast wine country. A relaxed and friendly lifestyle is characteristic of our communities. Recreational opportunities abound for water skiing, swimming, fishing, boating, sailing, camping, hiking, tennis, and golf.

Check out the local visitor guides to find out more: https://www.visitmendocino.com/ & https://www.lakecounty.com/

To apply, visit https://www.schooljobs.com/careers/mendocinoedu/jobs/5230790/temporary-accounting-specialist

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