Student Services Coordinator

Position Number: 6815573
Location: Madison, WI
Position Type: Student Affairs and Services

Student Services Coordinator

Current Madison College employees must apply to the internal career site by logging into Workday

Job Posting Date:
December 22, 2025

Application Deadline:

Salary Information:
$17.95 - $20.96
(For current employees, pay may not be restricted to the posted range and will be set in accordance with the Madison College Compensation Manual guidelines for internal salary placement.)

Department:
Student Support Services

Job Description:

Madison College is seeking a Student Services Coordinator to join our team in a limited term employment (LTE) opportunity. In this role, you'll be a key player in helping current and prospective students navigate the challenges of college life with seamless and efficient support.

As a Student Services Coordinator, you will have the chance to work closely with professionals in diverse areas of Student Services, including Enrollment Services, Academic Advising, Counseling, Disability Services, Financial Aid, and more. This cross-functional experience will allow you to develop a broad skill set and gain valuable knowledge while making a real impact on student success.

If you're passionate about helping others, solving problems, and collaborating in a fast-paced environment, this is the perfect position for you. Your responsibilities will include working with a team of coordinators, responding to inquiries, intake, triage, referrals, and scheduling appointments for various Madison College Student Affairs units.

Position Details:

Schedule: This is a full-time position, 40 hours per week, 52 weeks out of the year, with core hours Monday through Friday, 8:00am - 4:30pm, with occasional extended hours until 6:00pm on Mondays and Tuesdays.
Benefits: Madison College offers an excellent benefits package including vacation, holidays, health/vision/dental/life insurance options and participation in the Wisconsin Retirement System (WRS). We also offer tuition reimbursement and professional development funds to support your growth.
Employment: This is a limited term employment through April 7, 2026, employment is expected to end after this date.

Madison College believes every team member brings unique perspectives and experiences that enhance our ability to understand and engage with the communities we serve, address challenges, and develop innovative solutions. Come be part of our great team!

This position will be open until filled with the first review date of January 4,2026 at 11:59 pm. After this date, the recruitment may close without further notice. Interested applicants are encouraged to apply as soon as possible. Virtual interviews will be held on Thursday January 8th & Friday January 9th 2026.

Required Document (1):

Resume

*Failure to include this document by the first consideration date will result in the disqualification of your application.

Accountabilities:

Serve as the first point of contact at the Student Services Center desk, providing professional and courteous service to all visitors.
Conduct initial intake and triage to identify student needs and direct them to appropriate services or staff.
Schedule, reschedule, and confirm student appointments using institutional systems.
Respond to general inquiries related to the offices supported by the Student Support Services Team.
Refer students to subject matter experts or specialized departments when appropriate.
Maintain accurate records of student interactions and process forms in accordance with college procedures
Contributes to an inclusive, equitable and supportive environment where everyone at the institution feels valued, respected and empowered to reach their full potential.
Performs other related duties within the scope of the position as required for the efficient operation of the division and to support institutional objectives.

Knowledge, Skills & Abilities

Basic knowledge of college departments and student services resources.
Knowledge of student support services and campus resources to connect students with appropriate assistance.
Skill in using student information systems and online platforms to assist with scheduling and basic navigation.
Ability to manage multiple tasks, maintain accuracy, and follow established procedures.
Ability to provide effective customer service and resolve concerns.
Skill in engaging positively with all populations and communities, contributing to a safe and inclusive learning and work environment.
Skill in effectively and respectfully communicating with others.
Commitment to creating a welcoming and inclusive environment for all students and visitors.

Minimum Requirements:

High School Diploma or equivalent work experience. *Experience used as an equivalent of an educational requirement is in addition to any experience required by the position.
0-2 years of relevant work experience

Madison College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

If you are experiencing application issues, please contact us at the Talent Acquisition email Talent@madisoncollege.edu or HR hotline (608) 246-6900.

To ensure that emails from us regarding your application do not go to your spam folder, please add the @madisoncollege.edu domain as a safe sender in your email.

Madison Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities. Madison College offers degrees, diplomas, apprenticeships and certificates in Architecture & Engineering; Arts, Design & Humanities; Business; Construction, Manufacturing & Maintenance; Culinary, Hospitality & Fitness; Education & Social Services; Health Sciences; Information Technology; Law, Protective & Human Services; Science, Math & Natural Resources; and Transportation. Admissions criteria vary by program and are available by calling our Enrollment Office at (608) 246-6210 or (800) 322-6282 Ext. 6210. The following person has been designated to coordinate Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973 and to handle inquiries regarding the college's nondiscrimination policies: Lisa Muchka, Director, Civil Rights and Compliance, 1701 Wright Street, Madison, WI 53704 (608) 246.5221

To apply, visit https://madisoncollege.wd5.myworkdayjobs.com/en-US/jobsatMadisonCollege/job/Truax-Campus-Madison/Student-Services-Coordinator_R0005689

About Us
Welcome! Thank you for visiting our career site, where Madison College is committed to matching talent to opportunity. We are known for our real-world, smart approach to learning - offering students innovative, high-tech career pathways and college transfer opportunities with more than 150 programs to choose from. Madison College is a great place to work and has been for over 100 years, serving more than 33,000 students in 12 south-central Wisconsin counties. The College offers generous salaries, benefits, and an inspiring work environment. Employees enjoy a culture dedicated to lifelong learning, wellness and inclusiveness.

Take some time and look around - once you've have a chance to explore our current opportunities, apply to the ones you feel best suit your interests, background and experiences. Thereafter, you can keep track of your application status and watch for new opportunities that might be of interest to you.

Along with our competitive wages, check out the benefits that we offer: https://madisoncollege.edu/careers
Learn More about Madison College: https://madisoncollege.edu/about

As part of the application process, finalists will undergo a background check including criminal history, educational verification, and references. Criminal history will not automatically disqualify you from employment. All cases are considered on an individual basis, and the offense will be compared to the position for which you are applying.

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