Job Details

Administrative Assistant- School of Arts, Humanities and Social Science

Current Madison College employees must apply to the internal career site by logging into Workday

Job Posting Date:
October 10, 2025

Application Deadline:

Salary Information:
$22.51-$26.30

For current employees, pay may not be restricted to the posted range and will be set in accordance with the Madison College Compensation Manual guidelines for internal salary placement.

Department:
School of Arts, Humanities, and Social Sciences_Office

Job Description:

Madison College is seeking a highly organized, detail-oriented, and customer-focused professional to join our team as an Administrative Assistant in the School of Arts, Humanities, and Social Sciences-one of the college's most dynamic and diverse academic divisions.

In this collaborative, team-based role, you will provide critical administrative support to faculty, staff, and leadership, helping ensure the smooth operation of day-to-day academic and office functions. Key responsibilities include:

• Serving as a primary point of contact for students and faculty
  
• Assisting with course scheduling and instructor assignments
  
• Supporting faculty hiring and onboarding processes
  
• Providing general administrative support to Deans and department leaders
  

This is an excellent opportunity for individuals who thrive in dynamic environments, enjoy supporting others, and are passionate about making a positive impact in higher education. If you're tech-savvy, organized, and enjoy working with a wide range of people, we encourage you to apply today!

Madison College believes every team member brings unique perspectives and experiences that enhance our ability to understand and engage with the world, tackle challenges, and develop innovative solutions.

Position Details:

Expected Progression: This position includes an expected progression plan. Upon meeting departmental criteria, you will be eligible to receive a $1.00 per hour increase.

Schedule: This is a full-time position at the Madison College Truax campus with general office hours of 8:00am to 4:30pm M-F. Currently this position works four days in office at the Truax campus and one day remote (subject to change per college policy).

Benefits: Madison College offers an excellent benefit package including health/vision/dental/life insurance options and participation in the Wisconsin Retirement System (WRS).

Deadline: This position will be opened until filled, with a first review date of October 21, 2025, at 11:59pm. After this date, the position may close without notice.

Required Documents (2): Failure to include these documents by the first consideration date will result in the disqualification of your application.

• Resume
  
• Cover Letter
  

Accountabilities:

• Coordinates logistics for meetings, events and trainings including scheduling, communication, materials preparation and on-site or virtual support to ensure smooth and efficient operations.
  
• Provides administrative support for department operations including calendar coordination, marketing, purchasing, travel arrangements, supply ordering and document preparation to facilitate day-to-day functionality.
  
• Prepares, reviews and maintains a variety of reports, records and data using college systems and tools to support operational accuracy and reporting needs.
  
• Supports hiring, onboarding and offboarding processes for faculty, staff, and student employees by facilitating communication, scheduling interviews, gathering documentation, and ensuring compliance with procedures.
  
• Provides customer service and frontline support to students, faculty, staff and external partners by answering inquiries, resolving issues and referring questions as appropriate.
  
• May support purchasing and budget-related tasks such as tracking expenses, reconciling transactions, managing p-cards and supporting grant or contract compliance to maintain financial accuracy.
  
• Assists with course setup, scheduling and enrollment-related processes by entering data, managing class logistics and updating information to support academic and non-credit offerings.
  
• Maintains internal and public-facing web pages and platforms by ensuring content accuracy, structural consistency, and intuitive navigation. Responsible for archiving outdated content and managing user access and permissions.
  
• Responsible for the administration, upkeep, and optimization of institutional platforms including PeopleSoft, Workday, and SharePoint to ensure smooth operations, user support, and system integrity.
  
• Exercises independent judgment to solve routine problems, prioritize tasks and improve administrative processes to enhance efficiency and support unit goals.
  
• Contributes to an inclusive, equitable and supportive environment where everyone at the institution feels valued, respected and empowered to reach their full potential.
  
• Adheres to college policies, directives and work rules while maintaining a commitment to the college's mission, vision and values.
  

Knowledge, Skills and Abilities:

• Knowledge of administrative procedures, scheduling practices and recordkeeping standards.
  
• Knowledge of scheduling systems, academic processes and institutional policies.
  
• Skill in using administrative software and databases.
  
• Ability to apply standardized procedures, policies and guidelines across administrative and academic functions.
  
• Ability to manage multiple processes, meet deadlines and maintain accuracy in a fast-paced environment.
  
• Ability to exercise independent judgment and problem-solving on routine problems.
  
• Skill in engaging positively with all populations and communities, contributing to a safe and inclusive learning and work environment.
  
• Skill in effectively and respectfully communicating with others.
  

Minimum Requirements:

• Associate degree or equivalent work experience
  
• 0-2+ years of relevant work experience
  

Madison College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

If you are experiencing application issues, please contact us at the Talent Acquisition email Talent@madisoncollege.edu or HR hotline (608) 246-6900.

To ensure that emails from us regarding your application do not go to your spam folder, please add the @madisoncollege.edu domain as a safe sender in your email.

Madison Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities. Madison College offers degrees, diplomas, apprenticeships and certificates in Architecture & Engineering; Arts, Design & Humanities; Business; Construction, Manufacturing & Maintenance; Culinary, Hospitality & Fitness; Education & Social Services; Health Sciences; Information Technology; Law, Protective & Human Services; Science, Math & Natural Resources; and Transportation. Admissions criteria vary by program and are available by calling our Enrollment Office at (608) 246-6210 or (800) 322-6282 Ext. 6210. The following person has been designated to coordinate Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973 and to handle inquiries regarding the college's nondiscrimination policies: Lisa Muchka, Director, Civil Rights and Compliance, 1701 Wright Street, Madison, WI 53704 (608) 246.5221


To apply, visit https://madisoncollege.wd5.myworkdayjobs.com/en-US/jobsatMadisonCollege/job/Truax-Campus-Madison/Administrative-Assistant--School-of-Arts--Humanities-and-Social-Science_R0005645

About Us
Welcome! Thank you for visiting our career site, where Madison College is committed to matching talent to opportunity. We are known for our real-world, smart approach to learning - offering students innovative, high-tech career pathways and college transfer opportunities with more than 150 programs to choose from. Madison College is a great place to work and has been for over 100 years, serving more than 33,000 students in 12 south-central Wisconsin counties. The College offers generous salaries, benefits, and an inspiring work environment. Employees enjoy a culture dedicated to lifelong learning, wellness and inclusiveness.

Take some time and look around - once you've have a chance to explore our current opportunities, apply to the ones you feel best suit your interests, background and experiences. Thereafter, you can keep track of your application status and watch for new opportunities that might be of interest to you.

Along with our competitive wages, check out the benefits that we offer: https://madisoncollege.edu/careers
Learn More about Madison College: https://madisoncollege.edu/about

As part of the application process, finalists will undergo a background check including criminal history, educational verification, and references. Criminal history will not automatically disqualify you from employment. All cases are considered on an individual basis, and the offense will be compared to the position for which you are applying.







Copyright 2025 Jobelephant.com Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency

jeid-82f08be94e983442a43b92640d91bd8b