Senior Administrative Coordinator

Position Number: 6208902
Location: Madison, WI
Position Type: Other Administrative Positions

Senior Administrative Coordinator

Current Madison College employees must apply to the internal career site by logging into Workday

Job Posting Date:
May 6, 2025

Application Deadline:

Salary Information:
$24.21-$29.66

Department:
School of HPS_Office Staff

Job Description:

Madison College is seeking a Senior Administrative Coordinator to support the School of Human & Protective Services. This administrative role provides valuable student interaction through basic academic advising and by connecting students with the appropriate campus services and resources. The coordinator also plays an important part in supporting both the Early Childhood Education and Human Services programs-assisting with class scheduling, scholarship processes, and various program-specific tasks. Event coordination is also a key responsibility, with the goal of fostering student engagement and success. The role involves frequent collaboration with other departments such as Advising, the Writing Center, the Foundation, and Career and Employment Services, contributing to a supportive, interconnected campus environment.

The position reports to the Manager in the School of Human and Protective Services.

Position Details: This is a full-time, hourly position offering a comprehensive benefits package, including health, vision, dental, and life insurance, along with participation in the Wisconsin Retirement System (WRS). The typical work schedule is Monday through Friday, 7:30 a.m. to 4:00 p.m., with some flexibility. The position is based primarily at our Truax Campus, with regular work at the Goodman South Campus on Tuesdays and the option for one remote workday per week. Occasional evening hours may be required for events.

Deadline: This position will be open until filled, with a first consideration date of May 25, 2025, at 11:59 pm. After this date, the recruitment may close without further notice. Interested applicants are encouraged to apply as soon as possible.

Required Documents (2): Failure to include these documents by the first consideration date will disqualify your application.

Resume
Cover Letter

Essential Responsibilities:

Coordinates logistics for meetings, events, and trainings including scheduling, communication, materials, preparation and on-site or virtual support to ensure smooth and efficient operations and engagement opportunities for students and stakeholders.
Assists with course setup, scheduling and enrollment-related processes by entering data, managing class logistics and updating information to support academic and non-credit offerings.
Prepares, reviews and maintains a variety of reports, records and data using college systems and tools to support operational accuracy and reporting needs.
Partners with internal stakeholders to deliver positive, supportive, and inclusive experiences to HPS students. Collaborates with student support services to support recruitment and retention efforts, and leads tours.
Provides administrative support for department operations including calendar coordination, purchasing, travel arrangements, supply ordering and document preparation to facilitate day-to-day functionality. May support onboarding and offboarding processes for faculty, staff, and student employees.
Provides customer service and frontline support to students, faculty, staff and external partners by answering inquiries, resolving issues and referring questions as appropriate.
Coordinates purchasing and budget-related tasks such as tracking expenses, reconciling transactions, managing p-cards and supporting grant or contract compliance to maintain financial accuracy.
Exercises independent judgment to solve routine problems, prioritize tasks and improve administrative processes to enhance efficiency and support unit goals.
Contributes to an inclusive, equitable and supportive environment where everyone at the institution feels valued, respected and empowered to reach their full potential.

Knowledge, Skills & Abilities:

Excellent written and verbal communication skills with a professional and collaborative approach.
Proven ability to work effectively with individuals from diverse cultural, socioeconomic, and ability backgrounds.
Strong interpersonal skills; able to interact tactfully with staff, students, and the public while maintaining positive working relationships.
Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and ability to quickly learn other tools and technology such as Adobe Acrobat, Drupal, Blackboard, and Workday.
Highly organized with strong attention to detail; able to compile and analyze data, manage information, and prepare reports.
Able to manage multiple priorities, adapt to changing needs, and handle unexpected challenges in a fast-paced environment.
Takes initiative and exercises sound judgment while working independently or as part of a team.
Strong problem-solving skills with the ability to troubleshoot issues and develop practical, collaborative solutions.

Minimum Requirements:

Associate Degree (or equivalent additional work experience).

and

Three (3) years of work experience directly related to the skills required for successfully performing the duties of this position.
While not a requirement, bilingual in English and Spanish is a plus.

Madison College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

If you are experiencing application issues, please contact us at the Talent Acquisition email Talent@madisoncollege.edu or HR hotline (608) 246-6900.

To ensure that emails from us regarding your application do not go to your spam folder, please add the @madisoncollege.edu domain as a safe sender in your email.

Madison Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities. Madison College offers degrees, diplomas, apprenticeships and certificates in Architecture & Engineering; Arts, Design & Humanities; Business; Construction, Manufacturing & Maintenance; Culinary, Hospitality & Fitness; Education & Social Services; Health Sciences; Information Technology; Law, Protective & Human Services; Science, Math & Natural Resources; and Transportation. Admissions criteria vary by program and are available by calling our Enrollment Office at (608) 246-6210 or (800) 322-6282 Ext. 6210. The following person has been designated to coordinate Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973 and to handle inquiries regarding the college's nondiscrimination policies: Lisa Muchka, Director, Civil Rights and Compliance, 1701 Wright Street, Madison, WI 53704 (608) 246.5221

To apply, visit https://madisoncollege.wd5.myworkdayjobs.com/en-US/jobsatMadisonCollege/job/Truax-Campus-Madison/Senior-Administrative-Coordinator_R0005428

About Us
Welcome! Thank you for visiting our career site, where Madison College is committed to matching talent to opportunity. We are known for our real-world, smart approach to learning - offering students innovative, high-tech career pathways and college transfer opportunities with more than 150 programs to choose from. Madison College is a great place to work and has been for over 100 years, serving more than 33,000 students in 12 south-central Wisconsin counties. The College offers generous salaries, benefits, and an inspiring work environment. Employees enjoy a culture dedicated to lifelong learning, wellness and inclusiveness.

Take some time and look around - once you've have a chance to explore our current opportunities, apply to the ones you feel best suit your interests, background and experiences. Thereafter, you can keep track of your application status and watch for new opportunities that might be of interest to you.

Along with our competitive wages, check out the benefits that we offer: https://madisoncollege.edu/careers
Learn More about Madison College: https://madisoncollege.edu/about

As part of the application process, finalists will undergo a background check including criminal history, educational verification, and references. Criminal history will not automatically disqualify you from employment. All cases are considered on an individual basis, and the offense will be compared to the position for which you are applying.

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