SAES Business Manager (HR Title: Manager, Administrative Ops)
SAES Business Manager (HR Title: Manager, Administrative Ops)
Salary Range:
High 70s - low 80s
About SMU
SMU's more than 12,000 diverse, high-achieving students come from all 50 states and over 80 countries to take advantage of the University's small classes, meaningful research opportunities, leadership development, community service, international study and innovative programs.
SMU serves approximately 7,000 undergraduates and 5,000 graduate students through eight degree-granting schools: Dedman College of Humanities and Sciences, Cox School of Business, Lyle School of Engineering, Meadows School of the Arts, Simmons School of Education and Human Development, Dedman School of Law, Perkins School of Theology and Moody School of Graduate and Advanced Studies.
SMU is data driven, and its powerful supercomputing ecosystem - paired with entrepreneurial drive - creates an unrivaled environment for the University to deliver research excellence.
Now in its second century of achievement, SMU is recognized for the ways it supports students, faculty and alumni as they become ethical, enterprising leaders in their professions and communities. SMU's relationship with Dallas - the dynamic center of one of the nation's fastest-growing regions - offers unique learning, research, social and career opportunities that provide a launch pad for global impact.
SMU is nonsectarian in its teaching and committed to academic freedom and open inquiry.
About the Department:
Student Academic Engagement and Success (SAES) is a division within the Office of the Provost at SMU that oversees a wide range of academic support and engagement offices and initiatives. Our office strives to enrich the Mustang experience both inside and outside the classroom. Dedicated to facilitating student engagement and academic achievement, SAES connects students to resources that allow them to thrive on and off campus. Our division is comprised of Honors and Scholars Programs, Academic Tutoring and Skill Development, Undergraduate Student Advising, Common Curriculum Support, Experiential Learning Initiatives, Academic Support for Student-Athletes, and the University Foundations academic department.
About the Position:
This role is an on-campus, in-person position.
The Business Manager for Student Academic Engagement & Success provides streamlined and strategic business-service support in the areas of budget, technology, purchasing, payroll, standard operating procedures, training compliance, and human resources for the area. Reporting to the Associate Provost, the Business Manager serves as key collaborator for the area to human resources, information technology, and business and finance. The position ensures area-wide compliance and adherence to university policies, and implements strategic initiatives to increase awareness of and compliance to SMU-wide and SAES procedures. The Business Manager develops internal mechanisms and area-specific practices to increase organizational efficiencies. The Business Manager also supervises the Coordinator for Student Academic Engagement and Success.
Essential Functions:
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Serve as project manager for annual budget process including annual merit, three-year budget forecasting, quarterly budget review, audit and reallocation activities; ad-hoc analysis/reporting; assist org owners in inquiries, requesting new budgets, etc. Provide strategic guidance on changes to budget structure, area-wide planning for large expenditures, and expense analysis.
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Supervise full-time SAES Coordinator who works with SAES-wide communications and processes across the unit, and collectively manage Division-wide projects.
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Serves as primary contact between SAES and human resources. Coordinate with HR to create new job postings; maintain records of position funding sources; communicate position funding changes to Office of Budget & Finance and HR. Works closely with directors to effectively manage changes in personnel by helping to manage the on boarding and exit process to ensure compliance and consistency.
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Makes strategic recommendations for standard operating procedures relating to SAES budget, technology, purchasing, payroll, standard operating procedures, training compliance, and human resources. Reviews and audits reporting offices for their adherence to standard operating procedures. Maintains SAES standardized processes, employee directory, and organizational charts.
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Oversee technology-related purchases and software access across SAES. Maintains and audits technology inventory included but not limited to departmental resources and full- and part-time equipment issued to team members. Facilitates, with OIT, refresh of technology based on OIT guidelines. Facilitates SAES employee access to various software tools including Dropout Detective and Tableau.
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Facilitate and maintain records of all compensation-related matters, including faculty and staff extra compensation, student employment records, off-cycle compensation requests, mileage reimbursements, etc. Support the Purchase Order process for purchases above $5k. Ensure invoices meet AP standards and submit for payment; complete PAFs for new hires and/or promotions.
Qualifications
Education and Experience:
A Bachelor's degree is required. A Master's degree is preferred. A degree in Human Resources, Business or Data Analytics is preferred.
A minimum of three (3) years of experience is required. Experience working in administrative support, budgets, purchasing and project management is required. Experience working in administrative support in a college/university setting, bookkeeping or accounting is preferred.
Knowledge, Skills and Abilities:
Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills. A strong customer service demeanor is essential.
Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills, with the ability to meet set deadlines.
Candidate must be able to work within a large staff group.
Candidate must be able to demonstrate proficiency in Microsoft Office and demonstrate advanced proficiency in Excel.
Candidate familiarity with Microsoft Teams is a plus.
Physical and Environmental Demands:
- Sit for long periods of time
Deadline to Apply:
Priority consideration may be given to submissions received by May 7, 2025.
Application deadline is May 9, 2025.
EEO Statement:
SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601, accessequity@smu.edu.
Benefits:
SMU offers staff a broad, competitive array of health and related benefits. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.
SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU.
The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities, including tuition benefits.
Primary Location: USA-TX-Dallas
Job: Office and Administrative Support
Organization: Provost - Other
Schedule: Regular
Shift: Staff
Employee Status: Manager with Direct Reports
Job Type: Full-time
Job Level: Day Job
Travel: No
Job Posting: Apr 24, 2025, 4:10:43 PM
To apply, visit https://smu.taleo.net/careersection/ex/jobdetail.ftl?job=PRO00000325&tz=GMT%2B00%3A00&tzname=UTC
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