- Vice President of Business and Administrative Services
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Vice President of Business and Administrative Services
Ventura County Community College District
Salary: $153,011.04 - $205,041.96 Annually
Job Type: Classified Management
Job Number: 2024-00416
Location: Districtwide (Ventura County CA), CA
Department: Districtwide
Closing: 1/6/2025 11:59 PM Pacific
Description
WHAT YOU'LL DO
Under the general direction of a college President and the administrative oversight of the Vice Chancellor, Business and Administrative Services, a Vice President, Business Services serves as the college's chief financial officer. The Vice President works in conjunction with assigned managers and supervisors; directs, coordinates and supervises various administrative and business service functions of the college, technology services, maintenance of the college physical plant, and facilities planning, development, and construction.
There is currently one full time (12 months/year, 40 hours/week) vacancy located at Oxnard College.
This position is part of the Senior Management Service in accordance with the provisions of the Education Code. Passing candidates will be placed on an unranked eligibility list that will be established to fill vacancies for one year.
WHERE YOU'LL WORK
Oxnard College was founded in 1975 and is the newest of the three community colleges in the county. Set on 118 acres and located two miles from Pacific Ocean beaches, the college is easily accessible by the Ventura Freeway (Highway 101) or the Pacific Coast Highway.
More information about Oxnard College can be found here: Oxnard College website
WHO WE ARE
The Ventura County Community College District (VCCCD) is a public community college district serving residents throughout Ventura County. VCCCD's three colleges - Moorpark College, Oxnard College, and Ventura College - offer programs for transfer to four-year colleges and universities; career technical training, basic skills instruction; as well as community service, economic development, and continuing education for cultural growth, life enrichment, and skills improvement.
The Ventura County Community College District recognizes that a diverse community of faculty, staff, and administrators promotes academic excellence and creates an inclusive educational and work environment for its employees, contractors, students, and the community it serves. With the understanding that a diverse community fosters multi-cultural awareness, promotes mutual understanding and respect, and provides role models for all students, VCCCD is committed to recruiting and employing a diverse and qualified group of administrators, faculty, and staff members who are dedicated to the success of all college students.
The Ventura County Community College District does not engage in any employment practice that discriminates against any employee or applicant for employment on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, political beliefs, age, gender, sex, religion, transgender, sexual orientation, marital status, veteran status, and/or physical or mental disability.
SALARY PLACEMENTGenerally, salary placement is on the first step of the salary range. Advanced step placement may be granted depending on related education and experience.
Current Employees: An employee who is promoted will be placed on the salary step of the new range of the appropriate salary schedule that provides a minimum increase comparable to a one-step increase in salary.
Representative Duties
Perform duties of program budget officer in the allocation and expenditure of district funds; provide for proper accounting of college accounting activities and programs; supervise the development and administration of the college budget. E
Monitor expenditures to ensure that budget limits are maintained and ensure the establishment of appropriate internal control procedures; adhere to operational and program guidelines; provide written and oral reports to the college president, management, constituency leaders, and the college faculty and staff as required, as well as to district management. E
Maintain accurate records of expenditures for all college program activities; monitor and maintain controls over college cashiering and Student Business Office functions; compile, analyze, audit, and prepare data for periodic and year-end reports. E
Oversee various college operations and functions such as property maintenance, college safety, facilities use, reprographics, bookstore, vending operations, campus operations, Student Business Office, student employment, campus telephone, campus mail, building security systems, financial aid services, technology services, and assure compliance with financial/business and contractual obligations. E
Ensure district and student body expenditures conform to policies and regulations; maintain records and reports on all areas of responsibility; recommend changes or improvement. E
Coordinate the college building, capital construction, facilities and grounds program in conjunction with lead college staff and District Service Center representatives. E
Develop and maintain the college Five Year Capital Construction Plan, the Initial and Final Project Proposals (IPP and FPP), the Facilities Master Plan, and development of the project plans. E
Work with college faculty and staff in the renovation and construction of facilities; serve as liaison with district administration, architects and contractors to plan, develop, and construct campus facilities. E
Oversee development of the college Space Inventory Plan, the Five Year Scheduled Maintenance Plan and submission of the Scheduled Maintenance Project Funding Proposal. E
Coordinate and implement the college's risk management program and all programs related to the safety of employees and students. Implement other environmental compliance programs; serve as the college safety officer; monitor and implement projects to meet ADA requirements. E
Participate as a member of the management team by providing business and professional advice for use in making decisions and establishing the priorities, goals, and objectives of the college. E
Chair or co-chair the college committees responsible for budget planning and allocation of campus financial resources and directly supervise the development and administration of the college budget and campus environment; analyze financial data and recommend optimal use of college resources. E
Design, implement, and maintain information and control systems to provide complete, accurate, and timely data for use in formulating and justifying financial, personnel and materials requests. E
Serve on district-wide participatory governance and budget development committees. E
Oversee emergency preparedness and programs of the college in collaboration with District Police and the District Office E
Participate in hiring, evaluation, retention, or dismissal of members of the Business Services staff and make appropriate recommendations to the College President. E
Work collaboratively and professionally with faculty, staff, students, and stakeholders from diverse academic, socioeconomic, cultural, disability, gender identity, and ethnic communities. E
Demonstrate cultural humility, sensitivity, and equity-mindedness in working with individuals from diverse communities; model inclusive behaviors; and achieve equity in assignment-related outcomes. E
Perform other duties as assigned.
E = Essential Duties
Minimum Qualifications
Education:
A master's degree in business administration, accounting, finance, public administration, education, information technology or a related field (i.e., areas that the classification oversees).
OR
A bachelor's degree in business administration, accounting, finance, public administration, education, information technology or a related field (i.e., areas that the classification oversees). AND be a Certified Public Accountant (CPA).
Experience:
Five years of management experience with responsibility for the development and administration of complex multi-fund budgets in an organization which requires the understanding and application of fund accounting such as community colleges, public universities, K-12 districts, government agencies, non-profit organizations, and large private institutions of higher education. Management experience must include supervisory responsibility as well as responsibility for managing/administering at least two of the following areas: accounting; budget preparation/management; payroll; purchasing; facilities construction planning and management; facilities maintenance and operations; risk management/contract administration; human resources; information technology; or auxiliary business services (e.g., cashiering, bookstore).
Supplemental Information
EXAMINATION AND SELECTION PROCESS:
This is an examination open to the public and current District employees seeking a promotional opportunity. To ensure consideration, please submit your application materials by the posted deadline date on this bulletin.
The examination process may consist of any of the following components:
A) Training and Experience Evaluation = Qualifying (pass/fail)
B) Technical Interview = 100% weighting on final score
TRAINING AND EXPERIENCE (T&E) EVALUATION:
A T&E is an assessment of training and experience, beyond the minimum requirements, that has prepared the candidate for the position as evidenced in the application materials. Please be sure to answer every component of each supplemental question as your responses will be scored and serve as your score on the training and experience (T&E) evaluation.
The candidates with the highest passing scores on the T&E will be invited to the technical interview.
TECHNICAL INTERVIEW DATE RANGE AND LOCATION:
Date Range: Wednesday, January 22, 2025 - Wednesday, January 29, 2025
Location: The Technical Interview will be conducted remotely, using Zoom. To participate, you must have access to a computer with a camera, microphone, speakers, and a reliable connection to the internet.
The examination components and dates are subject to change as needs dictate. All communication regarding this process will be delivered via email.
SUBMISSION OF APPLICATION:
Applicants must meet the minimum qualifications as stated, including the possession of licenses, certifications, or other requirements, by the filing deadline in order to move forward in the recruitment process. You must attach copies of any documents that demonstrate your attainment of the minimum qualifications (e.g., unofficial transcripts, foreign transcript evaluation, copies of any required licenses, and/or certifications). Failure to submit any required documents may result in disqualification. All required documentation must be attached to your application; Human Resources staff will not upload your documents for you. The VCCCD does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application.
PLEASE BE AWARE THAT ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NO LONGER BE ABLE TO MAKE REVISIONS. If additional versions of your application are submitted, only the most recent will be considered.
When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information of your supervisors. Duration of work experience is calculated based off a standard 40-hour full-time work week. Part-time work experience will be prorated based on a 40-hour full-time work week. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications. When completing the supplemental questionnaire (if applicable), outline in detail your education, training (such as classes, seminars, workshops), and experience.
ELIGIBILITY LIST:
This position is part of the Senior Management Service in accordance with the provisions of the Education Code. Passing candidates will be placed on an unranked eligibility list that will be established to fill vacancies for one year.
PROBATIONARY PERIOD:
All appointments made from eligibility lists for initial appointment or for promotion, with certain exceptions, shall be probationary for a period of six (6) months or one hundred thirty (130) days of paid service, whichever is longer. Classified management, police, and designated executive classifications shall be probationary for a period of one (1) year of paid service from initial appointment or promotion.
ACCOMMODATIONS:
Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Ventura County Community College District Human Resources Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodation should document this request in an email to HRMail@vcccd.edu including an explanation as to the type and extent of accommodation needed to participate in the selection process.
DEGREE INFORMATION:
If a degree/coursework is used to meet minimum qualifications, an official copy of your transcripts will be required upon hire. If you have a foreign degree and the institution from which your degree was granted is not recognized as accredited by the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education, foreign transcript evaluation is required if the foreign degree/coursework is used to meet minimum qualifications. The foreign transcript evaluation must be included with your application materials. Visit the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education to search for institutions that are recognized as accredited. If you need your transcripts evaluated, please review the list of agencies approved for foreign transcript evaluation (Download PDF reader) (Download PDF reader). If applicable, an official copy of your foreign transcript evaluation will also be required upon hire.
For more information about the recruitment process at VCCCD, including responses to Frequently Asked Questions, please visit our Classified Careers page.
To apply, please visit https://www.schooljobs.com/careers/vcccd/jobs/4743208/vice-president-of-business-and-administrative-services
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