- Vice President, Administration and Operations
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Vice President, Administration and Operations
Salary: $142,662.00 - $192,599.00 Annually
Job Type: Full-Time
Job Number: 2024-0123
Closing: 1/5/2025
Location: Milwaukee, WI
Division: District Administration
Description
Under the direct supervision of the President, oversees Finance, Facilities and Operations, IT, and retail functions of the College while modeling efforts toward fiscal soundness.
As a member of the President's Executive Leadership Team, this person contributes a broad institutional perspective and participates in decision-making which supports the College's mission, vision, and goals while promoting an environment that is passionate about meeting and exceeding student expectations. Applies data-informed decision making (DIDM) and continuous quality improvement (CQI) in planning and implementing strategies to achieve division and department goals. Serves as a change agent for diversity, equity, inclusion, and multiculturalism as well as innovation, collaboration, legal compliance, and data analysis.
In addition, the position will ensure that the goals and objectives of services/departments they lead are accomplished within prescribed time parameters, within budget, in compliance with applicable laws and regulations, and meeting service goals and customer service standards. Tasks are varied in nature and often time critical.
Milwaukee Area Technical College (MATC) is Wisconsin's largest and most diverse technical college, offering 170+ high quality programs that connect students to a career in as little as one to two years. The college also offers a less expensive path to a four-year degree. MATC is transforming lives, industry and our community by preparing students today for the careers of tomorrow. MATC's diverse team members - 42% of whom are employees of color--work with a purpose to serve the students who make us one of the most diverse two-year institutions in the Midwest. Together, we are meeting the needs of the community we shared and committed to eliminating equity gaps in higher education for both students and employees. We are seeking passionate individuals to join our team who share the same passion in serving this purpose. Learn more about MATC at www.matc.edu.
Characteristic Duties and Responsibilities
Strategic Leadership: In collaboration with MATC leadership; leads, develops and implements a strategy and strategic initiatives to create a proactive culture of inclusiveness, positive student experiences, and student success that supports MATC's strategic plan. Prepares fiscal planning analysis in relationship to external project factors and institutional program priorities.
Department Management:Responsible for the overall operations of the following departments:
Business Office, Construction Services, Sustainability, Facilities and Operations, Public Safety, Student Accounts. Serves in an advisory role to the MATC Foundation and to Milwaukee Public Television
Data Analysis and Reporting: Provide and present timely analysis and information for data driven decision making for financial processes. Establishes, implements, and maintains ongoing evaluation to allow for effective measurement through comprehensive data-driven, research-based short and long-term plans designed to achieve District, division, and department goals.
Financial Accountability and Operations: Directs district investment program including the FCC and OPEB Trusts and cash flow management. Serves as the Trustee for the FCC and OPEB Trusts, including working with, evaluating and supporting financial advisors of the trusts. Responsible for short-term and long-term borrowing and administers arbitrage compliance and debt management. Directs development of the multi-year facilities maintenance, remodeling, improvement, sustainability and expansion plan.
Contract Execution and Compliance: Responsible for reviewing and signing all contracts which have been approved through the Legal Counsel. Responsible for financial statements and reports of district operations for MATC Board and local, state, and federal authorities. Maintains all necessary financial compliance.
Continuous Improvement and Process Management: Ensures documented policies and procedures exist and provides leadership and guidance to managers to ensure consistent and institution wide compliance, establishment of policies, best practices, benchmarking and measurement of performance. Implements the use of technology to evaluate institution-wide operations performance and utilizes appropriate metrics and measurement to drive new and improved processes and programs. Also, plans and implements communication strategies to ensure engagement and compliance with MATC policies and procedures by staff and students.
Committee Involvement: Serves as resource person to the MATC Foundation, sub-committees of the Board, and as support staff to the Audit Advisory Committee. Provides leadership and support to the Budget Committee and other related college committees. Also, is a member of the Milwaukee County Joint Review Board (JRB) and attends monthly and annual meetings representing Milwaukee Area Technical College.
Budgeting & Fiscal Responsibility: Demonstrates expertise in financial systems and processes. Works with the leaders of the departments to manage the department budget, including developing budget proposals, justifying expenses and monitoring accounts.
Cross-Functional Relationships and Collaborative Teamwork: Establishes, maintains, and enhances positive work relationships with MATC staff, faculty, and administrators to further behaviors, attitudes, and policies that support positive student experiences and student success while building a welcoming and inclusive culture at MATC.
Leadership and Supervision: Develops and manages high performing team highly skilled and motivated staff focused on the delivery of quality and value-added services and allocates cross-functional responsibilities and work processes. Responsibilities include hiring, coaching/mentoring, performance management, and progressive discipline as needed.
Ethics and Confidentiality: Practices honesty by demonstrating a consistent and uncompromising adherence to strong moral and ethical principles, values, truthfulness and accuracy in all actions. Addresses all student and employee behavior in a confidential and respectful manner.
Continuous Learning & Professional Development: Maintains current knowledge of best practices and standards related to inclusiveness, positive student experiences, and student success in higher education. Actively organizes and/or participates in applicable workgroups, trainings, workshops, seminars, committees and professional associations or conferences to promote continuous learning.
Other Duties: Performs other related duties within the scope of the position as required for the efficient operation of the division and to support institutional objectives.
Qualifications
Compliance with all state, federal, and accreditation standards/requirement, as well as all MATC policies and procedures.
Required Education & Experience
- Bachelor's degree in a related field required; with a CPA strongly preferred.
- Must have experience overseeing multiple operational areas.
- A minimum of eight (8) years of experience performing the responsibilities outlined in the job description, including four (4) years of management or supervisory experience over multiple departments.
Knowledge, Skills & Abilities
- Demonstrated ability to collect, analyze, and utilize data to achieve desired outcomes.
- Exceptional interpersonal and relationship-building skills to serve organizational goals with ability to inspire trust and camaraderie in employees, colleagues, and the community
- Proven success in leading without direct authority.
- Excellent written and verbal communication skills. Expert in giving presentations and explaining complex content in easy to understand terms that aid in understanding and decision-making.
- Demonstrated expertise in strategic leadership working with Boards of Directors and external leaders, as well as leading and collaborating with executive and staff teams across diverse cultural communities and areas of responsibility.
- Expertise in supervising, coaching, motivating and evaluating staff and actively supporting their professional development. Experience with providing continuous feedback and navigating performance challenges.
- Comprehensive knowledge of strategic planning, data analysis and budgeting, including demonstrated experience with policy development and change management. Experience in or of the WTCS System preferred.
- Proficient with Google Suite and Microsoft Office including Excel, Word and Outlook and other necessary software
- Ability to work with culturally diverse populations of students, employees and community stakeholders.
Core Competencies The ideal candidate demonstrates business insight, decision quality, and resourcefulness. They excel in planning and aligning tasks, driving results, and managing conflict effectively. With a strong focus on developing talent and building effective teams, they also exhibit self-awareness and instill trust in others. A customer-focused, action-oriented approach, coupled with valuing differences, self-development, and compassion, defines their professional attributes.
Supplemental Information
This position reports to the President and is available starting March 1, 2025.
Hours: This position is full-time, 1.0 FTE/40+ hours per week. Hours are typically between 8:00 AM and 5:00 PM, Monday through Friday.
Interviews This interview process will include three steps.
- Virtual One-Way Video Interview
- Virtual Two-Way Interview w/Interview Committee
- In-Person Interviews to include the following:
- Interview w/President
- College Tour
- Open Forum
Application Materials All applicants (both internal and external) must complete the job application in its entirety and attach a resume, transcript, and cover letter for consideration. Transcripts must be from an accredited institution for all conferred degrees obtained to be considered. Unofficial transcripts are acceptable. A verification of education will be conducted if a candidate is selected for the position. Incomplete applications or applications without the required attachments will not be considered.
Submit the following materials electronically in PDF format:
- Letter of interest
- Curriculum vitae (CV)
- Unofficial Transcripts
- Names, addresses, telephone numbers, and email addresses of five references (references will not be contacted without permission)
For further information or to discuss this opportunity, please contact: Rich Cummins, Senior Consultant | Email: rich.cummins@academicsearch.org
Additional Informational Candidates who are located greater than 100 miles from the downtown Milwaukee campus will be reimbursed for travel.
EEO/AA
Milwaukee Area Technical College will not discriminate against any employee, applicant for employment, student, or applicant for admission on the basis of race, color, national origin, ancestry, sex, sexual orientation, creed, religion, political affiliation, marital status, parental status, pregnancy, disability, age, membership in any reserve component of the armed forces, union affiliation, arrest and conviction record, or any other protected category under applicable local, state or federal law. Milwaukee Area Technical College is an Equal Opportunity/Access Educator/Employer operating under an Affirmative Action Plan. Reasonable accommodations will be provided for qualified individuals with disabilities. If you have a disability and need special accommodation for the application process, please contact our office at 414-297-6529 (Wisconsin Relay System: 711) or email jobs@matc.edu. Women, veterans, and minorities are encouraged to apply.
To apply, visit https://www.schooljobs.com/careers/matc/jobs/4745770/vice-president-administration-and-operations
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